Your Clients Set Up Their Own Event
Every booking gets a private link. The host picks the print design, types their names and date, chooses backdrops and AI styles, and sees the real print before the party. You spend zero time on setup.
The Setup Call Is Gone
Chasing clients for names, dates and design choices is the most tedious part of running a booth. The Host Portal hands that job to the one person who actually cares about the details: the host.
When you book an event, the platform generates a private link for the host. No account to create, no password to remember. They open it on their phone, make their choices, and every change saves automatically. When the event starts, the page locks and the booth runs exactly what they picked.
You stay in control the whole time. Decide what hosts may change, per booth and per event, and let the platform handle the reminders, the previews and the upsells.
- Private link, no login - hosts tap and start customizing
- Built for phones - most hosts finish from the couch
- Locks at event start - no last-second surprises on the booth
// from booking to anniversary, the host journey runs itself
Everything a Host Wants to Choose
Each panel in the portal maps to something that used to be an email thread. Now it is a tap.
Visual Template Picker
Hosts tap a print design from thumbnail cards, grouped by type: 2x6 strips and 4x6 prints. No file names, no PDFs, no guessing what it will look like.
Custom Wording
Names, date and a message printed on every photo. Some fields offer dropdown choices with an "Other..." option. Long text auto-shrinks to fit the design, and dates are spelled out: "February 14th, 2025".
Live Print Preview
Hosts see their actual print with their actual wording, not a mockup. The preview refreshes about a minute after each change, so what they approve is what the booth prints.
Zero Backdrop Picker
If you enable it, hosts choose the digital scene their guests appear in. No physical backdrop to haul, hang or light, and it works for video too.
AI Re-Image Style Picker
If you enable it, hosts pick up to 6 AI art styles their guests can choose at the booth. Each style shows an auto-generated example image so the choice is obvious.
Event Hashtag
The host enters their hashtag once and it shows on the booth screen for every guest. One less thing on the signage checklist.
// your dashboard decides what the host sees
Self-Serve, On Your Terms
Hand hosts the controls you want them to have and nothing more. Permissions are set per booth and per event from your cloud dashboard.
- Per Booth - Different hardware, different rules
- Per Event - Unlock Zero Backdrop or AI Re-Image for the packages that include them
- Lock on Start - The portal freezes when the event begins
- Your Logo, Every Print - Auto-inserted into templates so the host never has to think about it
- Auto-Save - Every change saves with a small confirmation. There is no Save button to forget
- Built-In Help - Tap-to-open "?" bubbles on every panel answer questions before they become texts to you
Book It. Send the Link. Done.
Four steps, and only the first one is yours.
You Create the Event
Add the event in your dashboard and choose which options the host may change. The platform generates their private link.
Host Gets Nudged
Automatic text and email reminders at 30, 14 and 2 days out bring the host back to finish customizing. You never send a follow-up.
Host Customizes
Template, wording, hashtag, backdrop, AI styles. Every tap auto-saves and the live preview shows the real print about a minute later.
Event Starts, Portal Locks
The booth loads exactly what the host chose. After the event, recap emails and the gallery go out on their own.
A Year of Touchpoints, Zero Follow-Ups
Every host gets a scheduled sequence of texts and emails. It fills the portal before the event and keeps your brand in front of them long after.
Customize Nudges
Three reminders to open the portal and finish choices before the booth ships.
Video Guest Book Offer
A timed upsell for the add-on, priced by you, delivered while excitement is peaking.
Event Recaps
A recap right after the event and another at 30 days, pointing hosts back to their gallery.
Anniversary Reminder
One year later, a message from your brand. Referrals and repeat bookings start here.
Set Once, Runs Forever
The sequence fires for every event automatically. You get filled-out portals and warm leads without touching a calendar.
Hosts Buy Add-Ons. You Keep the Margin.
The portal is a storefront too. Hosts can upgrade their own event, and everything they get afterward is delivered automatically.
Video Guest Book Add-On
Hosts can add a Video Guest Book to their event from the portal in 1, 1.5 or 2 hour blocks. Guests record messages up to 90 seconds long. You set the price, the platform collects it.
- 1, 1.5 or 2 hour options
- Up to 90-second guest messages
- Operator sets the price
After the Event: The Gallery
The portal is the front half of the host journey. The back half is the event gallery, where hosts and guests find every photo and video once the booth shuts down. Recap emails point straight to it.
- Photos and videos in one place
- Linked from every recap email
- Delivered with no operator action
What It Does for Your Business
Less admin per event means more events per operator. The Host Portal is how booths scale without hiring.
⏱️ Zero Setup Time
No design back-and-forth, no typing names into templates, no proof approvals. The host does it and the booth picks it up.
✅ Fewer Mistakes
Hosts type their own names and dates and approve the live preview. Misspelled couples and wrong years stop being your problem.
💰 Built-In Revenue
The Video Guest Book offer goes out at 7 days automatically. Hosts upgrade themselves and you set the price.
📱 Happier Clients
Hosts love choosing their own design on their phone and seeing the real print. It feels premium because it is.
🏷️ Your Brand, Everywhere
Your logo lands on every print automatically and every reminder, recap and anniversary message carries your name.
🔁 Repeat Business
The 30-day and one-year follow-ups keep you top of mind when the next birthday, shower or company party comes around.
Stop Doing Setup. Start Booking More.
The Host Portal ships with every AI Photo Booth and the cloud platform. See what it costs to put your clients in the driver's seat.